Accounting Supervisor (AR and Inventory)

Job Summary:

• Assists in overseeing and maintaining company’s inventory and equipment, also involves in keeping track of all products and supplies. Ensures that stocks and supplies are accurate in terms of physical against book balances.
• Ensures the company received payment for goods & services and records those transactions accordingly. It includes securing revenue by verifying and posting receipts and resolving any discrepancies.

Key Areas and Responsibilities:

INVENTORY DUTIES

• Assign in cycle audit of inventory of all product in the warehouse.
• Conducts random count to Warehouse and Logistics.
• Analyze adjustments in terms of variances against cycle count and per books. 
• Assist in conducting the month end inventory count.
• Records Receiving Report(RR), Return To Vendor (RTV), 
• Daily coordination with the Warehouse and Logistics personnel.
• Prepares inventory reconciliation reports, analyze and investigate any discrepancies against physical count.
• Ensures accuracy of recorded Receiving Report (RR), Return to Vendor (RTV) on a daily basis.
• Updates lapsing schedule and computation of depreciable assets. 
• Ensures proper tagging of all physical assets.
• Reconciliation of physical assets against Accounting System
• Monitors Asset accountability form. 
• Ensures proper internal control is exercised within the Warehouse and Logistics.
• Implement strict monitoring of Company’s policy in handling Inventory. 
• Coordinates with the General Accounting on a daily basis.

AR DUTIES

• Monitoring of all Sales Invoice and Delivery Receipts.
• Resolve/escalate issues to immediate supervisor for proper handling.
• Maintains the billing system
• Performing account reconciliation
• Maintaining accounts receivable files and records
• Producing monthly financial and management reports investigation and resolving any irregularized
• Coordinates with all Sales Agents as the needs arises.
• Preparation of SI and JO. 
• Coordinates with General Accounting of daily reconciliation of Sales Invoice and JO
• Accommodates request of Sales Agent.
• Ensures that proper internal control is exercised within the Accounting and Finance Department.
• Communicate and raise concerns to his Immediate Superior from time to time in case of any problems that may arise.
• Receiving and recording of customer’s payments in the Accounting System which includes AR- Trade and other income from services.
• Monitors customer’s due for payments and timely collection of payments.
• Preparation of timely Statement of Accounts (SOA) for all overdue accounts.
• Reconciliation of Accounts Receivable subsidiary ledger in the Peach Tree against manual AR- Collection template.
• Assist in reconciling and analysis of Accounts Receivable related accounts.
• Receiving, checks completeness of documentation and recording payments from customers.
• Assign in regular follow-up of collections from sales agents.
• Preparation of weekly due for collection reports.
• Other task that may assign by the management.

COMMUNICATION

• INTERNAL: General Accounting, Revenue Accounting
• EXTERNAL: Logistics, Warehouse, Purchasing and Sales

OTHER DUTIES

• Other task that may assign by the President/Management

QUALIFICATIONS

• Graduate of BS Accounting, Finance or equivalent
• An ability to prioritize and manage expectations
• A keen eye for detail
• An ability to work independently
• The ability to communicate articulately and efficiently with other people within the company
• A mathematical background